The well being of the residence community rests on the balance of the community’s ability to meet the needs of the individual and vice-versa. This balance is best achieved when all individuals are aware of their rights and accompanying responsibilities to themselves, to others and to the community. We hope that the following documents will answer any questions you may have about Residence Standards at UBC.
Summary of Residence Standards and Regulations
Your Residence Contract – Section 3 contains all of the responsibilities that you and your fellow community members assume in your community.
You are expected to use reasonable foresight to choose actions that do not place the safety or well-being of yourself or others at risk. These standards and regulations are an important part of your Contract with the University. Violation, or actions that contribute to - or facilitate - the violation, of any of the following regulations may result in standards action and possible eviction from residence.
A standards violation will typically result in a sanction applied by the Residence Life Manager.
The Standards Process
If a student is involved in an incident that violates the Residence Contract, they may enter the following process:
- The incident occurs and Residence Advisors complete any necessary reports.
- The Residence Advisor attempts to offer the student an opportunity to read the Incident Report following the incident.
- The student agrees or disagrees with the Incident Report. If the student disagrees with the Incident Report, they are expected to provide a written account of the incident to the Residence Life Manager within 24 hours.
- The Residence Life Manager reviews the documentation and provides the student with an opportunity to discuss and provide their account of the incident.
- The Residence Life Manager sends a letter to the student outlining the decision.
- The student is offered an opportunity to appeal the decision if it meets the appeal criteria.
- Any appeals are first reviewed by one of the RLMs to ensure the appeal meets the provided criteria before being referred on to the Residence Standards Appeal Committee.
- Residence Standards Appeal Committee notifies the student to schedule a hearing for the appeal.
The Appeals Process
Students who wish to appeal a standards decision by the Residence Life Manager may do so by following the appeals process.
- The student must send a Statement of Appeal to the Residence Standards Appeals Committee outlining which criteria has not been met. The appeal must be received withing 72 hours of the date of the Notice of Disciplinary Status. The Residence Standards Appeal Committee reviews the Statement and grants or denies the appeal.
- If an appeal is granted, the Residence Standards Appeal Committee schedules a meeting with the student(s) involved. In this meeting, the Committee hears each student's account individually.
- The Residence Standards Appeal Committee may advise the Residence Life Manager to modify, cancel, or uphold the decision regarding any and all persons involved in the incident.
- To qualify for consideration, an appeal must meet one of the following criteria:
- The appellant can provide a compelling reason why evidence crucial to the case was not available to be introduced during the original standards investigation.
- Some aspect of the administration of the Standards investigation prevented the appellant from presenting a fair and complete case.
- The appellant can show that some evidence was not given adequate consideration.