Residence Lottery for 2012-2013 Winter Session
Lottery Information
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Lottery Information For current UBC students only The winter session lottery process A lottery selection process is used to make housing assignments for the coming winter session. Expanding enrolment, high demand for housing on campus, and a UBC commitment to expand the residence guarantee to new students entering from high school, require Student Housing and Hospitality Services to use a lottery selection process to assign accommodation to current students who wish to live in university housing for the following winter session (September - April). We hold the residence lottery in February so that all participants will know their housing status for the 2012-2013 winter session no later than the end of February. Current students are able to apply by completing an application and submitting the $50 non-refundable residence application fee. A computer program will randomly select enough current students to fill the available spaces. A wait list is created from the lottery participants not selected. Those selected for residence will have until March 1, 2012 to pay a $250 deposit to secure their accommodation. Those on the wait list will take the place of those who do not pay the deposit. If you choose to withdraw from housing, you must do this by May 1, 2012 in order to receive a full refund of your $250 deposit. If you are selected through the residence lottery, you will be able to request roommates from other residents also selected. You can identify your preferred roommates through an on-line process. You will be advised of your residence area when we send your Residence Contract in June. The first instalment of your residence fees is due upon its receipt. In August, you will be notified of your room assignment. We will do our best to accommodate your assignment preferences (roommate(s), residence area, house/unit, room) but can not promise this will occur.
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Year-round residence: a better alternative to the winter session lottery It is a simple matter of supply and demand; accepting occupancy at a time of lower demand significantly improves the likelihood of receiving a place in residence and, more importantly, provides an on-going housing opportunity without participation in the lottery process. Student Housing and Hospitality Services offers year-round housing options in some residence areas. To increase your chance of a residence space on campus, and avoid the winter session lottery process, apply for year-round residence. Fraser Hall, Marine Drive (Buildings 1, 2, 4, 6) and Thunderbird and are year-round residences. They are not assigned through the lottery. Current year-round residents wanting to stay another year are offered spaces first. Remaining spaces are then offered to year-round housing applicants, based on their date of application and the earliest date they're willing to accept occupancy. For the best chance, when answering the online application question that asks "the earliest date that you will accept occupancy?", indicate the very earliest date you're willing to do so, remembering that the greatest demand is for For example, if you apply for a four-person shared unit in a year-round residence, and you identify September 1 as the earliest date you will accept occupancy, there is a chance you will be offered a room for that date. However, if you are willing to accept occupancy earlier (ie: May, June), you optimize your chances of having a room by September. And once you move into year-round residence, you are eligible for a new contract offer each year until you finish your studies at UBC or choose to move out of residence. You never have to depend on a winter session lottery outcome again. Remember, you have a better chance of receiving a year-round space if you're willing to accept occupancy when the greatest number of rooms are available -- in May and June. If you meet the criteria for Fraser Hall, Marine Drive and Thunderbird (19 years by December 31, 2012 for shared units; 20 years by December 31, 2012 for studio, one/two-bed units), and are interested in year-round housing and exemption from the winter session residence lottery - consider applying for these residences. The $50 non-refundable residence application fee covers both the winter session lottery and year-round housing applications. Please refer to www.housing.ubc.ca/student-residences-van/year-round-residence.
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Lottery Schedule
December 2011 & January 2012 |
Current UBC students, including those away on exchange or co-op, will have from now to February 1, 2012 to go on-line at www.housing.ubc.ca and complete the lottery application and submit the $50 non-refundable residence application fee in order to participate in the lottery. |
February 2012 |
A computer program will randomly select enough lottery participants to fill the available inventory for returning students. Students will be notified on-line of their status by February 10, 2012. Students selected will be notified that they will have until March 1 to pay a deposit or they will lose their opportunity for a room on campus. Those not selected will be automatically placed on a wait list for housing. |
March 2012 |
By March 1, 2012 students selected in the lottery will have paid a $250 deposit to confirm their intent to live in residence the following year. They will continue to have until May 1 to request (on-line) their preferred roommate(s) from lottery participants. |
April 2012 |
Roommate preference process continues until May 1. |
May 1, 2012 |
Last day for residents to withdraw from housing process and receive a full refund of their $250 deposit. As residents leave the housing assignment process, the available spaces will be offered to those on the wait list. |
May 1, 2012 |
Last day to identify or change roommate preference on-line. |
June 2012 |
Receipt of Residence Contract offer and notification of intended residence area assignment sent by e-mail. First installment of residence fees are due upon receipt. |
August 2012 |
Residents notified of specific room assignment and will be able to access their roommate(s) information on line, as per the current practice. |
September 1, 2012 |
First day to move into residence. Classes begin September 4, 2012. |
