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Vacate your residence 24 hours after your last final exam.
Housing Account
Please ensure there are no outstanding amounts due to Housing, to avoid a Financial Hold at end of Term.
Meal Plan Refunds
A Refund Form for mandatory meal plans can be found inside your check out envelope. Forms are also available at the Nicola Front Desk.
Laundry Cards
Your laundry card and any remaining balance belongs to you. Keep the card for next year or discard it.
Canada Post Mail
We are unable to forward mail after check out. Mail received after check out will be kept for 1 week and available at the Nicola front desk with photo ID. After 1 week mail is returned to sender. Any courier packages that arrive after end of Term will be declined.
Check Out Procedures
- Receive your personalized Check Out Envelope at your door beginning of April from your RA
- Disconnect any service providers you have contracted with (ie. Shaw, Telus, Rogers, etc.)
- Pack all your belongings, clean your bedroom and any space you share with roommates
- Remove garbage, belongings and furniture that doesn't belong to UBCO
- Items left in your room are considered abandoned and will be removed at your expense
- Avoid cleaning assessments. Please refer to the Cleaning Standards to the right for an outline of what condition we expect to find your residence room
- Cleaning required in your bedroom will be assessed to you only, cleaning required in your bathroom, kitchen and living room will be equally divided between roommates
- Your bed frame must be left positioned in the 4th notch from the bottom of each bed post. If you require a rubber mallet to help you reposition the frame contact your RA
- Shut off lights, close your window / curtain / blind, lock your bedroom door. Valhalla, Kalamalka, Nicola, Purcell and Cassiar residents also must lock the bathroom door from the bedroom side
- Insert all residence keys, door fob and meal plan refund form (if applicable) into check out envelope, seal, sign and date the front. Do NOT insert your Student ID card, that is yours to keep. Do NOT insert your Laundry card.
- Deposit your check out envelope through the mail slot located at the front entrance of the Student Housing & Hospitality Services office in the Nicola residence 24 hrs / day
- Do not leave your keys and / or door fob or check out envelope in your room and do not contact your RA to check out
- Please follow these guidelines to avoid a possible financial penalty.
- After you have checked out of residence you are NOT permitted to return
Residents that have been assessed financial penalties will be notified by email.
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Moving Out
